Group CEO PA Assistant - Temporary contract at Generali Italia

Job Description

We are looking for a talented and proactive resource to join the Group CEO and Chairman team.

Key responsibilities of the role will include:
  • Administrative tasks: analyze, control and store invoices, payments and expense reports
  • Manage relations with Procurement, supplires, internal and external offices, Insitutions
  • Sort and handle mail and invitations
  • Book meeting rooms, both online and in-office
  • Manage GCEO's guests
  • Manage and organize schedules of Group CEO's components
  • Daily SAP usage
  • Run logistics and organizational activities in collaboration with Facility and Security teams
  • Manage receptionists' daily activities including top management's (both in English and Italian)
  • Archive Group CEO's contracts and documentation (Italian and French)
  • Constant update of internal and external calendars (corporate, media, GMC, IR, etc.)
  • GCEO team attendance management
  • Review press releases on a daily basis
  • Proof read documents before submitting them to the GCEO
  • Plan GCEO'S trips and transfers on a global scale, as well as Group Ceo's team components
  • Handle Corporate Affairs' team requests
  • Plan internal events with employees in charge (breakfast, lunch, refreshments, etc.)


Requirements

Our ideal candidate will meet the following requirements:
  • Previous experience in similar roles
  • Flexibility about working times, able to manage last minute requests
  • Proficiency in English. Good knowledge of the French language
  • Ability to work under pressure and in emergency situation
  • Able to manage work load and carry out tasks independently from start to finish
  • Good knowledge of MS Office


Soft Skills:
  • Discreet and private person
  • Loyal, reliable and responsible
  • Precise and detail oriented


Company Profile

Generali is a major player in the global insurance industry - a strategic and highly important sector for the growth, development and welfare of modern societies. At Generali we are transforming our business to deliver on our strategic ambition to become 'Lifetime Partner' for our Customers and Distributors.

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